CLRC Programs and Member Services
Cataloging for members 
Cataloging of new acquistions is done for member hospital libraries at no charge to them under the Hospital Library Services Program. Other members may have materials cataloged by CLRC at a charge of $3.49 per title, which includes adding the holding symbol to OCLC, export to disk, and optional screen print. Spine labelets are available for an additional $.25 per set. If an item requires original cataloging, the holding library provides its own local call number and subject headings. Contact
Nancy Howe at CLRC for more information.
Communications/Refermation
CLRC's communication program supports information sharing on libraries and library cooperation in the region. CLRC shares information with libraries in the region primarily through electronic lists (including CNYLIB-L) and a newsletter (Refermation). Contact
Nancy Howe for additional information.
CNYLIB-L
The
CNYLIB-L page includes a description of the scope of the listserv and directions for subscribing.
Other electronic lists support CLRC committees and other library-related groups in the region. Contact
Nancy Howe for information about using or creating the electronic lists at CLRC.ORG.
Refermation
The newsletter, Refermation, is published 4 times a year in electronic format. Refermation includes news and features about the people, events, and activities of CLRC and libraries in Central New York. News, announcements, and articles from members are always welcome. Member articles should be sent to
Judith Jones, Refermation Editor.
Refermation also includes DHP Today, News from the Documentary Heritage Program, for libraries and historical societies. The electronic versions are published on the CLRC.ORG web site. Notifications are sent to the CNYLIB-L and Refermation electronic lists when each new issue of Refermation is put on the web.
Consortial Database Purchases
CLRC supports access to electronic database vendors for region libraries.
Click here for information and links to the offerings of WALDO, NOVEL, Encyclopedia Britannica, FirstSearch with Wilson Full Text, NewsBank, Nylink, and the New York State Office of General Services.
For access to free high-quality web resources, the CLRC.ORG web site includes an
Internet Resources and Information Site section. These links are continually expanded and improved.
Contact
Nancy Howe with general questions about database purchases, and about Internet Resources to add to the CLRC.ORG web site.
Continuing Education
CLRC offers an ambitious year-round program of continuing education opportunities geared to the expressed needs of librarians and library assistants from all types of libraries in the CLRC region.
CLRC's Continuing Education Committee monitors the region's needs and assists CLRC staff in developing a well-balanced schedule of workshops and seminars. Recent programs have included cataloging classes, communicating in your organization, and XML basics. Cost to the members for attendance to these events is kept as low as possible. The Council does seek cosponsorships in funding programs, and uses grant assistance from such sources as the Regional Bibliographic Data Bases, and federal Library Services and Technology Act programs.
A Continuing Education Calendar can be found on
CLRC's web site. It is updated continually.
For more information about continuing education opportunities at CLRC, contact
Nancy Howe.
Coordinated Collection
Development Aid Program
New York State Legislation and Commissioner's Regulation 90.15 specify that Coordinated Collection Development Aid be granted to public or nonprofit independent colleges or universities that are eligible for State aid, are members of the regional 3Rs council, agree to share resources with other regional members, and agree to collect and report interlibrary loan statistics annually. Currently over $100,000 per year is awarded to academic libraries in the CLRC region.
Click here for a listing of the academic institutions that participate in the CCDA Program through CLRC and have agreed to collect materials (subject areas included).
Recently, CLRC began creating
MP3 files to assist in completing the application process. Creation of these audio files was supported by Federal Library Services and Technology Act funds, awarded to the New York State Library by the Federal Institute of Museum and Library Services.
Form FS-20 MP3
Contact Info MP3
FAQ'S MP3
Waiver MP3
For additional information about the Coordinated Collection Development Aid Program contact
Nancy Howe.
Delivery of Materials
All CLRC members are eligible for pickup and delivery by CLRC's contractual delivery service with UPS CampusShip. Libraries are charged a $1.00 per package surcharge (charged annually with membership dues). Contact
Nancy Howe for more information.
Documentary Heritage Program
Established in 1988, the DHP is a statewide program, administered by the New York State Archives, designed to identify, organize, and make available New York's historical records. The DHP consists of regional services provided through the Reference and Research Library Resource Systems (3Rs) and a statewide competitive grants program. The program is funded through the Local Government Records Management Improvement Fund.
The CLRC DHP serves the following counties: Herkimer, Madison, Oneida, and Onondaga.
Regional goals support statewide priorities to:
- Identify individuals and organizations that create or maintain records, documenting aspects of this region's past, including late 20th-century history.
- Provide technical advice and assistance to records creators or collectors to strengthen efforts to preserve collections.
- Support existing repositories and networks to facilitate cooperative efforts.
- Encourage activities that will raise public awareness about the DHP and historical records.
- Help secure resources for historical record programs.
- Direct efforts toward increasing attention to underdocumented topics in the region, such as new population groups and regional economic changes of the twentieth century.
For additional information on the CLRC Documentary Heritage Program, contact
Susan Hughes, CLRC Regional Archivist, or visit the
DHP page.
Electronic Resources Training Lab
The training lab at CLRC headquarters is equipped with twelve workstations, a SMART Board, network access to the Internet (via both Netscape and Internet Explorer), and other software that allows librarians to offer Electronic Doorway Library Services. The lab is used for group instruction and may be scheduled for individual tutorials. Classes currently available include the NOVEL
databases, "Hardware 101," and "How the Internet Works." A schedule of all classes offered can be found in the six-month calendar and on the CLRC web site.
With the recent purchase of a television/video player, CLRC now offers the use of training materials (CD-ROMS and videos). Topics include MicroSoft Office 2000 products, Java Script, and Project Management. The training materials may be used in our lab or may be borrowed by Council members.
A similar training lab at the Mid-York Library System also offers classes open to all libraries in the CLRC region. Check the CLRC Continuing Education Calendar for a schedule of upcoming training sessions.
For more information on training sessions at CLRC or use of training materials contact
Nancy Howe.
Hospital Library Services Program
The Council's Hospital Library Service Program (HLSP) is a state-funded program to provide services to assist not-for-profit hospitals, licensed by the New York State Health Department, to meet the Board of Regents standards of quality for health science libraries in hospitals.
The Hospital Library Service Program supports a medical circuit library program. The Circuit Program brings a professional librarian to contracting hospitals that do not have a librarian on staff. The Program also provides support for medical resource sharing, access to online medical information, medical library continuing education, and technology enhancements for all hospital libraries.
The Council's Hospital Library Committee serves as an advisory committee for the Hospital Library Service Program. The Committee advises on the priorities for activities and funding of each year's Hospital Library Services Program plan.
For additional information about the CLRC Region Hospital Library Services Program contact
Nancy Howe.
Medical Circuit Library Program - Contact Information
Angela Thor - Medical Circuit Librarian
email:
med_hot_mama@verizon.net
phone: 315 256-3198
Central NY Library Resources Council (CLRC)
6493 Ridings Road
Syracuse, NY 13206
Community Memorial Hospital, Hamilton, NY
Library liaison: Kim Clement
email:
kclement@cmhhamilton.com
phone: 315 824-6543
fax: 315 824-6558
Oneida Healthcare Center, Oneida, NY
Library liaison: Jane Berry
email:
jberry@oneidahealthcare.org
phone: 315 363-6000 ext. 2283
fax: 315 361-2483
Rome Memorial Hospital, Rome, NY
Library liaison: Gale Barone
email:
gbarone@romehospital.org
phone: 315 338-7062
fax: 315 338-7526
Interlibrary Loan Processing
Member libraries may send interlibrary loan requests to the Bibliographic Services Center for referral. The service charge for each request handled by CLRC is $2.00 for full CLRC members and $10.00 for affiliates. The Center handles over 2,000 requests per year, with an overall fill rate of approximately 90%. Contact
Nancy Howe for more information.
Legislative Advocacy
CLRC's advocacy objective is to educate librarians and library assistants in effective advocacy skills to use on behalf of their libraries, and to keep them informed regarding the status of legislation affecting their library's ability to serve their patrons.
CLRC's Legislative Committee assists staff in developing activities and projects that further these ends. These include hosting several annual "legislative breakfasts," organizing an annual bus trip to Albany on Library Legislative Day (the Dan Casey/Ken Wilbur Express), arranging local visits to legislators' offices, and publishing such helpful guides as the Library Advocate's Tool Kit.
CLRC also works closely with the New York Library Association's Legislative Committee in promoting statewide legislative goals for libraries of all types. For additional information about CLRC's legislative advocacy program, contact
Nancy Howe.
Medical Information
Services Program
New York State makes funding available to the 3Rs regions for support of medical information services through the National Network of Libraries of Medicine (NN/LM). This medical information services program (MISP), formerly known as the medical coupon program, is most commonly used to subsidize payments for charges for medical interlibrary loans from Resource Libraries in the NN/LM and from the National Library of Medicine.
CLRC's MISP Plan
The primary need remains for the support of medical interlibrary loan for all types of libraries. CLRC libraries and library systems may use the MISP funds for:
- Deposits to EFTS for electronic payments for NN/LM DDP interlibrary loans
- Direct payments of invoices from any of the NN/LM medical libraris listed in the guidelines, including the National Library of Medicine
- Reimbursement for OCLC IFM payments or other direct ILL payment to any of the NN/LM medical libraries listed in the guidelines, including the National Library of Medicine for loans.
The fastest way to identify the Resource Libraries and Regional Medical Libraries is to click here. CLRC maintains a list of all participating institutions.
OR
The most recent list of Resource Libraries and Regional Medical Libraries can be found through a search at nnlm.gov/members/adv.html. You can perform an "Advanced Search" in the Members section of the NN/LM web site to obtain a full list of Resource Libraries
- In the right column uncheck the boxes for "full members" and "affiliate members" so you search only for "resource libraries"
- Click the button at the top of the column labeled "Search for Libraries"
- The results are listed in order by state and city. The brief listing for each library has a link to additional information in the Library Profile.
You may also search for an individual library by library institution name or OCLC symbol. The Library Profile listing will indicate whether the library is a Resource Library. Questions about the Medical Information Services Program should be sent to
Nancy Howe.
Meeting Room Database
If your library, library organization, or related group is looking for a facility in which to hold a meeting, workshop, or conference in the Central New York region (Onondaga, Oneida, Madison, and Herkimer counties), this resource will be very helpful.
Over sixty libraries in Central New York have provided information on their facilities, including such data as room size, internet connection, parking, fees (if any), and contact person. You can identify facilities that meet your needs, and contact the library directly to make arrangements.
Preservation Activities
The goals of the CLRC Preservation Committee are:
- To provide information and educational support for building and maintaining preservation programs in libraries, archives, and historical agencies
- To promote ongoing preservation needs assessment throughout the region
- To promote regional cooperation in preservation activities
- To advocate for regional preservation efforts.
The CLRC Preservation Committee serves as an advisory committee in the development of grant-funded regional preservation projects, and serves as a resource group for referral about preservation issues. The Preservation Committee has also compiled useful preservation resources for the region.
* The CLRC Disaster Recovery Resource Guide lists vendors and sources of disaster recovery supplies as well as links to procedures for recovery of wet materials and other disasters.
* The revised edition of "In the Face of Disaster: Preparing for Emergencies in Central New York" was updated as part of the recent Preservation Needs Assessment Project. It includes advice and forms for preparing library disaster plans.
* The CLRC Preservation Resources Page lists other resources such as sample disaster plans, publications, and pamphlets.
For additional information about CLRC regional preservation services, contact
Susan Hughes.
Towpath: CLRC's Virtual
Online Regional Catalog
In the Fall of 2003, CLRC unveiled the newly updated online regional union catalog - Towpath. Named by Nancy Furry of the Erie Canal Museum, Towpath represents two things shared by the entire CLRC community: great resources and the Erie Canal.
Search Towpath. Here you will find the library catalogs of 45 CLRC member libraries and library systems. You can search one, many, or all catalogs for one stop shopping of library materials in Central New York. You can search by keyword, title, or author in both a basic and advanced search mode. For those libraries with Z39.50 capabilities you can also see if the item is available for loan. We encourage all our members to use Towpath when they're looking for materials for their patrons.
Contact the
Technical Services & training Manager if you have any questions or suggestions regarding Towpath. CLRC periodically offers training, at CLRC headquarters, on how to use Towpath. If you would like to have the Technical Services & Training Manager come to your facility to demonstrate Towpath please contact CLRC.
Union List of Serials
CLRC's Bibliographic Services Center creates, updates, and deletes members' serial holdings on OCLC at no cost to the members. Libraries with union listing authorizations can perform their own maintenance. For more information, contact
Nancy Howe.
Posted on 08/26/08